Meeting Planner

Agenda, Facilitation & 1:1 Tool

Great meetings don't happen by accident. Use this tool to check whether a meeting is necessary, build a structured agenda, follow facilitation best practices, and run effective 1:1s — all in one place.
Four Steps to a Better Meeting
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Should it meet?
Check if a meeting is truly needed
A
Agenda
Plan objectives, schedule & pre-work
F
Facilitate
7 principles for running it well
1:1
One-on-One
Structured check-in agenda
Meeting Details

Work through this checklist before scheduling. The more boxes you can check, the more justified the meeting.

0 of 14 items checked
O

Objectives

What does this meeting need to achieve? Be specific — a clear purpose allows better preparation.

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S

Schedule

Break down topics, assign owners, and set time allocations — keep conversation on track.

Topic / Discussion Item Owner / Presenter Time Allotted

Common agenda topics — click to add:

P

Pre-Meeting Action Items

What do attendees need to prepare, read, or do before the meeting?

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Seven principles for running a meeting that actually works — drawn from proven facilitation practices.

A structured agenda for manager–team member check-ins. Fill in both sides before the meeting for the most productive conversation.

Manager Agenda

Topics, questions, and context the manager wants to bring

Team Member Agenda

Updates, questions, and topics the team member wants to raise

Meeting Notes & Follow-Ups

Decisions made, action items, and anything to carry forward to the next 1:1

Meeting Agenda
Share this agenda with attendees at least one day in advance so everyone arrives prepared.