E+E Consulting — HR Diagnostic Intake Survey

✅ Survey submitted!

Thank you. Stacey will review your responses and reach out within 2 business days to schedule your consultation and share a prioritized HR roadmap.

📋 About Your Company

Company Name *

Primary Location

Other Locations

Industry / Sector

Current Headcount

Your Name & Title

Best Email *

What are your top 3 HR challenges right now?

⚖️ Key Quebec Laws to Know:
• CNESST — Quebec's main employment standards authority
• Educaloi — Plain-language explanations of Quebec employment law
• Act Respecting Labour Standards (Loi sur les normes du travail) — governs vacations, overtime, notice periods, etc.

Do you have a written Anti-Harassment Policy that covers psychological harassment? Learn more →

✅ Yes❌ No🔄 In progress

Do you have a formal complaint process for employees to report workplace harassment or misconduct?

✅ Yes❌ No🔄 In progress

Do you have an Employee Handbook that covers hours, vacation, overtime, sick days, leaves of absence, public holidays, and parental leave? Loi sur les normes →

✅ Yes❌ No🔄 In progress

Are your employment contracts (offer letters) up to date and reviewed by a lawyer for Quebec compliance?

✅ Yes❌ No🤔 Unsure

Do your contracts include appropriate clauses for confidentiality, non-solicitation, and conflict of interest?

✅ Yes❌ No🤔 Unsure

Do you have an up-to-date Pay Equity Plan? Pay Equity Act →

✅ Yes❌ NoN/A

Does your company have a written Workplace Health & Safety (SST) policy? LSST obligations →

✅ Yes❌ No🔄 In progress

Is your company's Mission (raison d'être) clearly defined and accessible to all employees?

✅ Yes❌ No🔄 In progress

What adjectives best describe your current company culture? (Select all that apply)

Collaborative

Fast-paced

Mission-driven

Hierarchical

Flat / non-hierarchical

Innovative

Family-oriented

Results-oriented

Other adjectives or additional comments...

Does leadership actively cultivate and invest in the company culture?

✅ Yes❌ No🔄 Somewhat

Do you measure employee engagement or happiness? (e.g., surveys, eNPS)

✅ Yes❌ No

Do you have a Social Committee responsible for events, birthdays, team-building activities?

✅ Yes❌ No

How is conflict typically handled at your company?

Is there an organizational chart with up-to-date titles accessible to all employees?

✅ Yes❌ No

Does the company support any causes or community initiatives (CSR)?

✅ Yes❌ No

ℹ️ An HRIS (Human Resource Information System) is software that centralizes employee data, payroll, time-off tracking, and reporting. Common Quebec-friendly options include BambooHR, Payworks, and Nethris.

Do you currently use an HRIS (Human Resource Information System)?

✅ Yes❌ No

If yes, which system? (e.g., BambooHR, Nethris...)

Are employee files secure with defined access levels and confidentiality protections?

✅ Yes❌ No🔄 Partially

Is your HRIS or payroll system integrated? Do employees have access to their own pay stubs?

✅ Yes❌ No🔄 Partially

Who is responsible for maintaining and updating employee records?

Do you have a structured, documented onboarding program for new employees?

✅ Yes❌ No🔄 Informal only

Do you have a detailed onboarding checklist?

✅ Yes❌ No

Do you collect feedback from new hires on the onboarding experience?

✅ Yes❌ No

How long does onboarding typically last at your company?

1 day

1 week

2–4 weeks

1–3 months

No structured duration

Do you hold regular "All Hands" meetings to keep employees informed on company progress and goals?

✅ Yes❌ No

Do you have a communication guide? (When to use Slack vs. email vs. phone?)

✅ Yes❌ No

Do you celebrate employee birthdays and work anniversaries?

✅ Yes❌ No

Do managers conduct regular 1-on-1 meetings with their direct reports?

Yes, weekly

Yes, bi-weekly

Yes, monthly

Rarely

Do you conduct "Stay Interviews" to understand why employees choose to remain at your company?

✅ Yes❌ No

⚖️ Under Quebec's Act Respecting Labour Standards, employees are entitled to minimum vacation pay (2 weeks after 1 year, 3 weeks after 3 years). Overtime kicks in after 40 hours/week at 1.5×. Employers must offer at least 2 sick/personal days per year.

What is your current work model?

Fully in-office

Hybrid

Fully remote

Varies by role

Are full-time and part-time hours clearly defined in writing?

✅ Yes❌ No

How is overtime handled at your company? Quebec OT rules →

Paid at 1.5× rate

Time off in lieu

Not tracked / informal

No overtime occurs

How do you track vacation and time off?

HRIS / software

Spreadsheet

Email / calendar only

Not formally tracked

Do you offer sick days? Are they pro-rated for new hires?

✅ Yes, pro-rated✅ Yes, not pro-rated❌ No

Is the company closed between Christmas and New Year's? Are those days paid?

✅ Yes, paidYes, unpaid❌ No, stay open

Do you have formal salary bands or ranges for each role?

✅ Yes❌ No🔄 In progress

Do employees have access to salary brackets / ranges?

✅ Yes❌ No

When are salary reviews / increases conducted?

Annually

Semi-annually

Ad hoc

No formal process

Do you have a strategy for market positioning? (Leading, matching, or lagging the market?)

Leading

Matching

Lagging

No defined strategy

Do you offer performance bonuses? How are they determined?

✅ Yes❌ No

Describe how bonuses are structured (% of salary, tied to company vs. individual performance, etc.)...

Do you offer stock options or an Employee Share Ownership Plan (ESOP)?

✅ Yes❌ No

Do you offer a group RRSP with employer matching? About RRSP →

✅ Yes❌ No

If matching, what % does employer contribute?

Do you offer a VRSP (Voluntary Retirement Savings Plan)? About VRSP (RVER) →

💡 Did you know? Quebec employers with 5+ employees must offer access to a retirement savings vehicle. If you don't offer a group RRSP or pension, you may be required to register for a VRSP.

✅ Yes❌ No

Do you offer a group health & dental insurance plan?

✅ Yes❌ No

Provider name (e.g., Manulife, Sun Life, iA Financial)...

Does the plan include Short-term and Long-term Disability?

✅ Yes, bothShort-term only❌ No

Do you offer an Employee Assistance Program (EAP) for counseling and mental health support?

✅ Yes❌ No

What percentage of the insurance premium does the employer pay?

100%

75–99%

50–74%

Under 50%

Employee pays 100%

Which additional benefits or perks do you currently offer? (Check all that apply)

Flexible hours

Work from home allowance

Wellness / gym allowance

Learning & development budget

Paid volunteer days

Extra vacation days

Company phone / laptop

Meal / food benefits

⚖️ La Loi du 1% — Quebec's Training Law: Quebec employers with a payroll over $2 million must invest at least 1% of their total payroll in employee training each year. Failure to comply results in a payment to the Workforce Skills Development and Recognition Fund (MFOR/CPMT). Learn about the 1% law →

Is your company subject to Quebec's 1% Training Law? (Payroll ≥ $2M/year) Loi favorisant le développement →

✅ Yes❌ No🤔 Unsure

Do you have an annual learning & development budget?

✅ Yes❌ No

Approximate annual amount or per-employee budget...

Do you have a clear career progression matrix (career ladder) that employees can reference?

✅ Yes❌ No🔄 In progress

Do you use Individual Development Plans (IDPs) for employees?

✅ Yes❌ No

Do leaders and managers participate in leadership training? (e.g., communication, feedback, coaching)

✅ Yes❌ No

Do you conduct an annual training needs assessment or gap analysis?

✅ Yes❌ No

Does the company pay for professional certifications or designations? (e.g., CRHA, CPA)

✅ Yes❌ No

Do you have a formal performance review process?

✅ Yes❌ No🔄 Informal only

How often are performance reviews conducted?

Annually

Semi-annually

Quarterly

No formal schedule

Do you solicit 360° feedback from peers and direct reports?

✅ Yes❌ No

Do you have a Progressive Discipline Policy and a Performance Improvement Plan (PIP) template?

✅ Yes❌ No

Do job descriptions serve as the foundation for performance evaluations?

✅ Yes❌ No

Are all performance reviews signed by both the employee and manager and filed?

✅ Yes❌ No

What are your biggest hiring challenges? (Select all that apply)

Finding qualified candidates

Competing on compensation

Slow hiring process

High offer rejection rate

Employer brand / awareness

Bilingual requirements

Do you use an ATS (Applicant Tracking System)? What is an ATS? →

✅ Yes❌ No

Which ATS? (e.g., Workable, Greenhouse, Lever...)

Where do your best candidates typically come from? (Select all that apply)

Employee referrals

Job boards (Indeed, Workopolis)

Recruiters / agencies

Company website

Do you have up-to-date job descriptions for all positions?

✅ Yes❌ No🔄 Some only

Do you have standardized offer letters reviewed by a Quebec employment lawyer?

✅ Yes❌ No

Are hiring managers trained on interview best practices and unconscious bias?

✅ Yes❌ No

Do you hire international talent? If so, do you work with an immigration lawyer?

✅ Yes, with lawyerYes, no lawyer❌ No

Do you have an employee referral bonus program?

✅ Yes❌ No

Who manages your company's social media presence and job postings?

Do you have a Glassdoor or LinkedIn company page? Is someone monitoring reviews?

✅ Yes, monitoredYes, not monitored❌ No

Do you have a career section on your website that highlights your culture and values?

✅ Yes❌ No

Do you have active programs or dialogues around Diversity, Equity & Inclusion (DEI)?

✅ Yes❌ No🔄 In progress

Would you consider your company to be an "Employer of Choice" in your market? Why or why not?

⚖️ In Quebec, employers must issue a Record of Employment (ROE) within 5 calendar days of an interruption of earnings. Notice of Collective Dismissal (10+ employees within 2 months) must be given to the Minister of Labour. Collective dismissal rules →

Do you conduct Exit Interviews with departing employees?

✅ Yes❌ No

Do you track and report on employee turnover rate? Calculate turnover rate →

✅ Yes❌ No

Approximate annual turnover rate (%)...

Do you have a formal off-boarding checklist? (IT access, equipment return, security cards, insurance cancellation)

✅ Yes❌ No

Do you have standardized termination/severance language reviewed by a Quebec lawyer?

✅ Yes❌ No

Is there a clear policy for providing references to departed employees?

✅ Yes❌ No

Which of these HR areas feel most urgent for your organization right now? Select your top 3 priority areas

Legal Compliance

Culture & Values

HR Systems & Records

Onboarding

Compensation & Benefits

Learning & Development

Performance Management

Talent Acquisition

Offboarding & Turnover

Is there anything else you'd like us to know before our first meeting?

Ready to submit?

Once submitted, Stacey will review your responses and reach out within 2 business days to schedule your consultation and share a prioritized HR roadmap.